The Cache Creek Conservancy is requesting proposals from qualified applicants for a debris removal project in our riparian forest. This project is funded by FEMA and will follow federal contracting guidelines. The attached Scope of Work describes the work to be done and includes maps of the areas that need to be cleared. To be considered for the project applicants must attend a site visit on Thursday, May 3 at 9:30 a.m. Final proposals are due the following Monday, June 1, 2021, and the anticipated contract award date is June 15, 2021. The Conservancy anticipates a project start date of June 30, 2021.
Thank you for your interest in the project,
The mission of the Cache Creek Conservancy (CCC) is to preserve, restore and enhance the Cache Creek watershed by working with creekside landowners, government agencies, and the Yolo County community. The CCC is a 501c3 non-profit that works in a close partnership with the County of Yolo to ensure that the health of the Cache Creek watershed is protected. The Cache Creek Nature Preserve (CCNP) is a county-owned property managed by the CCC. In winter 2018-2019 flooding, the CCNP sustained damage in its riparian forest, including flood-deposited piles of vegetative debris washed downstream from the upper Cache Creek. CCC was awarded funding by the Federal Emergency Management Agency (FEMA) to remove and dispose of the vegetative debris.
The CCC requests proposals from qualified entities (contractors) to remove and dispose of the vegetative debris piles within our riparian forest. This project cannot exceed $30,000.00.
- Removal of all debris in the locations provided in this document
- Minimal damage to existing trails and habitat
- Disposal of debris in the Yolo County Central Landfill
Debris piles are within an existing riparian forest. Some debris piles are near sensitive habitat areas; therefore, heavy equipment (tractors, dump trucks, backhoes, etc.) will be banned from entering these areas. Under no circumstances will the Contractor use equipment that is not authorized by the Cache Creek Conservancy in any area of the project site. If a different piece of equipment needs to enter an area that was originally deemed sensitive, the Contractor will provide to the CCC in writing a statement of need and planned route that minimizes impact as much as possible of the sensitive area. Haul routes in sensitive areas will be flagged to ensure the habitat impact is minimal.
See attached map for specific longitude and latitude points for the debris piles.
Before work can begin CCC will walk the project area with the Contractor to determine the locations of sensitive habitat areas, determine what tools and equipment can be used in each area, and determine appropriate locations for project staging (equipment parking, haul routes, etc.). Suggested heavy equipment are as follows: an 8 cubic yard dump truck, and a 4wd front end loader w/art. Frame, 7-9cy 475 HP. The material will be offloaded 17 miles away at the Yolo County Central Landfill located at 44090 CR 28H Woodland, CA 95776.
Task 1. Equipment staging, including mobilization and demobilization, equipment deliver charges hauled on a 20-ton capacity towed trailer.
Task 2. Remove debris, including selective demolition, loading, and hauling unloading debris at Yolo County Central Landfill.
- April 26, 2021: RFP announcement
- May 3, 2021: Site visit with Consultant and CCC
- May 10, 2021: Written proposals due
- May 17, 2021: Contract awarded
- May 18, 2021: Anticipated start date
- RFP announcement
- Site visit
- Contract Awarded
- Work Starts
- Debris piles removed
At all times the Consultant shall represent itself as an independent contractor offering services to the general public and not as an employee of the Cache Creek Conservancy. The Consultant shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, etc., and agrees to indemnify, save, and hold the Cache Creek Conservancy and its officers, agents, and employees, harmless from and against, any and all loss, cost (including attorney fees), and damages of any kinds related to such matters.